GHG Profile Management

Last updated 19 days ago

Emission Profile Management allows you to create customized GHG category filters for your facilities, save them, and automatically apply these configurations to emission calculations.
This enables the creation of calculation profiles tailored to the specific needs of each facility.

Default Profile

When you log into the system for the first time, a default template (2025 Default Template) prepared by Carbondeck is automatically provided.
You can start your calculations directly using this default profile.

Customization

To create or modify your own GHG profile, click the Customize button.
Here, you can view and configure Scope 1, 2, and 3 categories along with their subcategories.
Select the relevant subcategory to add or update emission factors.

Steps to Add an Emission Factor

  1. Click on the relevant subcategory.

  2. Select Add Emission Source.

  3. Fill in the required fields in the form:

    • Reference: The data source of the emission factor (e.g., IPCC, DEFRA, etc.)

    • Reference Year: The publication year of the selected source

    • Region: Select a region when the emission factor varies by country or geography.

      • For example, electricity consumption requires a country-specific factor.

      • For fugitive gases, the system automatically selects “Global,” as no regional differentiation applies.

    • Emission Source: The emission source relevant to the selected subcategory

    • Assessment Report Version: Indicates the IPCC assessment version used (e.g., AR4, AR5, AR6)

    • Units: Select the unit type matching your activity data (e.g., kWh, liter, ton, km, m³, TL, USD, etc.)

Carbondeck automatically converts and calculates based on the selected units, ensuring accuracy. This means you can continue to calculate using the same units in which your activity data is recorded.

  1. Once all fields are filled, click Save.

Additional Information

1. Spend-based vs. Activity-based Approaches

In certain categories (e.g., Purchased Goods and Services), you will see two options under the Sub-Category field when selecting emission factors:

  • Spend-based:
    Used when physical data (e.g., weight, volume) is unavailable.
    Emissions are calculated based on monetary value (e.g., TL, USD, EUR).

  • Activity-based:
    Used when activity data such as quantity (e.g., kg, ton, liter) is available.
    This approach provides more specific and accurate results.

GHG Protocol Hierarchy:

  • If activity data is available → Use Activity-based EF

  • If no activity data is available → Use Spend-based EF

In both cases, the remaining steps (selecting reference, year, region, report version, and units) are the same.

2. Transport and Travel Emission Factors

For categories like Upstream/Downstream Transportation and Distribution or Business Travel, you must first specify the mode of transport or travel.

Available options under Sub-Category include:

  • Road Freight (Ground Transport)

  • Air Freight (Air Transport)

  • Sea Freight (Marine Transport)

  • Rail Freight (Rail Transport)

  • For Business Travel: Road, Air, Sea, Rail Travel + Hotel Stay

Once a mode is selected, follow the standard emission factor steps:

  1. Select Reference

  2. Choose Reference Year

  3. Select Region (for example, choose the country where hotel stay occurred)

  4. Choose Assessment Report Version

  5. Define Units (e.g., ton-km, passenger-km, nights stayed, etc.)

Emission factors differ significantly depending on the transport mode. For instance, air freight produces much higher emissions compared to road freight.

Saving an Emission Profile

When a new emission factor is added to any subcategory, it must be saved in order to be applied in emission calculations.

Saving Process

  1. After adding an emission factor, click Save Emission Profile in the upper-right corner of the screen.

  2. A pop-up window will appear with two options:

1. Edit Selected Template

  • Use this option when modifying an existing emission profile.

  • The new emission factor will be added to the current profile.

  • Any facilities using this profile will automatically reflect the updated factors in their calculations.

2. Save as New Template

  • When customizing the default Carbondeck template (e.g., 2024 Default Template) for the first time, the system will require saving it as a new profile.

  • To create a new profile:

    • Enter a Template Name (e.g., 2025 Template).

    • Under Facilities, select which facilities will use this profile.

    • Click Save Profile to complete the process.

  • The new profile will be linked to the selected facilities, and all future calculations for those facilities will use this configuration.

You can also choose “Save as New Template” while updating an existing profile. This creates a new version while preserving the original profile.

Summary:

  • Creating a new profile → Save as New Template

  • Updating an existing profile → Edit Selected Template

Saved Emission Profiles

At the bottom of the Emission Profile Management screen, all previously created GHG profiles are listed.
From this section, you can view, assign, or delete profiles as needed.

1. Viewing a Profile

  1. Open the Saved Emission Profiles list.

  2. Click the “>” icon next to the desired profile.

  3. In the detail view:

    • Under Emission Sources, you can see all emission factors categorized by Scope 1, 2, and 3.

    • Under Facilities, you can view which facilities are currently assigned to that profile.

2. Assigning Facilities to a Profile

  1. In the profile detail view, click Assign Facilities in the upper-right corner.

  2. In the opened window:

    • Add new facilities to the profile, or

    • Remove existing facility assignments.

  3. After making selections, click Save.

  4. The updated profile will automatically apply to the selected facilities.

Each facility can only be linked to one GHG profile at a time. Choose carefully which profile will be used for each facility.

3. Selecting a Profile

  1. Identify which profile you want to use for emission calculations.

  2. Use the Assign Facilities step to link this profile to the relevant facilities.

  3. Once saved, all emission calculations for these facilities will use the factors defined in the selected profile.

4. Deleting a Profile

  1. From the Saved Emission Profiles list, click the “>” icon next to the profile you want to delete.

  2. In the detail view, click the Delete button in the top-right corner.

  3. The system will display a confirmation message. Click Delete again to confirm.

Important:

  • A profile cannot be deleted if it is currently assigned to any facility.

  • You must first remove all facility assignments.

  • Once all assignments are removed, you can proceed with deletion.